Information You Submit
Terms Entered in Search
A name, place, or other term entered into a search box is sent to the outside provider that operates that tool. We do not keep or log those search terms on our systems. The provider's own policy applies to the information it receives.
Messages Sent to Us
If you email us or use a contact form, we retain the message and contact details as needed to answer. We do not share the message outside our organization unless the law requires disclosure.
Automatic Technical Information
Like most websites, our systems may receive routine technical details when a page loads. These records help us understand site performance and diagnose problems.
- The visitor's Internet Protocol address
- Browser name and version
- Device category and operating system
- Pages viewed and time spent on them
- The referring site, when one is supplied
- Date and time stamps
Cookie Settings
Cookies may be used to measure how visitors move through the site and to support certain functions. A browser can refuse or remove cookies, though some features may then work differently.
How Information Helps Us
We process the information described above for ordinary operating, measurement, and service purposes. Those purposes include:
- Keeping pages available and responsive
- Sending a submitted search to the selected partner
- Learning which Clearwater County resources visitors use
- Detecting faults and correcting technical issues
- Displaying advertising that may reflect visitor interests
Other Sites and Services
Links may lead to the Clearwater County Sheriff, Minnesota Department of Corrections, court and federal portals, release-record resources, or outside search providers. Once a visitor leaves this site, the destination's privacy terms control its collection and use of data.
Advertising companies may use their own technology to recognize activity across more than one website and select interest-based ads. That tracking takes place through their systems, not through a records database maintained by this site.
When Data May Be Shared
We do not sell personal information. Limited data may be provided to parties that perform a function for the site or when disclosure is legally required:
- Search providers that process a submitted query
- Analytics vendors that measure site use
- Advertising networks that deliver ads
- Law enforcement or another government body acting under a valid legal order
Reasonable Security Measures
We use standard administrative and technical practices intended to protect information in our control. No website, network, storage system, or Internet transmission is completely secure. We therefore cannot promise that data will never be accessed, changed, or lost without authorization.
Visitors Under Eighteen
This site is intended for adults and does not knowingly collect personal data from anyone under 18. A parent or guardian who believes a minor submitted information may use the Get in Touch page to request its deletion.
Your Privacy Choices
Subject to applicable law and our ability to verify the request, a visitor may ask us to:
- Provide a copy of personal data we hold about that visitor
- Correct personal information that is inaccurate
- Delete personal data when retention is not required
- Stop certain forms of processing where an opt-out right applies
These requests concern information held by this private site. Government records held by Clearwater County or MN DOC remain subject to the Minnesota Government Data Practices Act, chapter 13, and the responsible agency's procedures.
Changes to This Notice
We may revise this privacy notice as technology, services, or legal requirements change. A revised version will appear on this page with its new effective date, and continued use will be governed by the posted version.